Repair Shop & Service Management Software
Log transactions, issue receipts, track repair jobs, and manage products and parts in one connected system. Built for the day-to-day running of your business. Free to start, no card required.
What Is PettyLogs?
PettyLogs is a business operations platform for repair shops and service businesses. It replaces paper receipt books, spreadsheets, and disconnected tools with one place to manage transactions, receipts, repair jobs, and day-to-day activity.
Use it to log transactions, issue tax-ready receipts, manage repair jobs, track products and parts, and keep customer history connected across your business. Everything stays organised, searchable, and ready for reporting without the cost or complexity of a full ERP.
PettyLogs keeps transactions, receipts, sales, repairs, parts, and customer history in one connected system, while still giving your accountant clean records to work with.
Track Your Repairs & Receipts — No Shop Needed
Dropped your phone off for repair? Bought something at a PettyLogs shop? Create a free account and everything linked to your email appears in one place — repair status, parts replaced, what you've paid, and what's still owed.
- Live repair status — from intake to ready to collect
- View and print receipts from any organisation
- See what you've paid and any outstanding balance
- Push notification when your device is ready
- Works across every PettyLogs shop, all in one place
Built for Repair Shops & Service Businesses
Six deeply integrated modules covering your cash book, sales across locations, repair jobs, inventory, and ordering — all connected in one system with reporting that stays aligned across the business.
Digital Cash Book
The heart of PettyLogs — a modern replacement for paper receipt books.
- Log cash, card, and digital payments (Revolut, PayPal, bank transfers)
- Instant printable receipts for every transaction
- Live running balance updated in real time
- Company Cash Book for salaries, warranties, and internal expenses
- Backdate entries for month-end reconciliation
Cash Sales & POS
Professional sales receipts with line items, tax, and payment tracking.
- Multi-line-item sales with quantity and unit pricing
- Automatic tax calculation with configurable percentage
- Partial payments, deposits, and payment status tracking
- Link sales to customers (payees) for full history
- Unique receipt numbering per cash point
Repair Jobs
Manage repair work from intake to handover.
- AI label scanning — snap a device photo and auto-fill brand, model, serial, and IMEI
- Job cards with customer details, device info, and fault description
- Labour charges and parts costs tracked per job
- Job status workflow (intake → in progress → ready → closed)
- Warranty tracking with expiry dates
- Convert completed jobs directly to cash sales receipts
Model Catalogue
Manage your sellable models with pricing, tax, and serial tracking.
- IMEI and serial number tracking per unit
- Warranty configuration per model
- Selling price with automatic tax calculation
- Compatible models and variants
- Stock movements and inventory history
Parts Catalogue
Organise your parts inventory with model compatibility and pricing.
- Parts linked to compatible product models
- Cost price and selling price per part
- Category and supplier organisation
- Attach parts to repair jobs or cash sales
- Low-stock awareness and multi-location stock
Parts Ordering
Request, track, and fulfil parts orders — even for out-of-stock items.
- Create part requests from repair jobs or cash sales
- Pending-stock status for items not yet in inventory
- Convert approved requests into sale line items automatically
- Track order status from request to fulfilment
- Full traceability — request → stock → sale
How PettyLogs Works
Get from signup to your first receipt in minutes — no training manual required.
Set up in minutes
Create your organisation, add locations or branches, and set up cash points. Invite your team with role-based permissions. Works for a solo technician or multiple sites.
Add your models and parts
Add models with IMEI and warranty settings. Build your parts catalogue with model-compatibility and pricing. PettyLogs links models, parts, and jobs automatically.
Run your cash book and sales desk
Log transactions in the digital cash book and print receipts on the spot. Or create line-item cash sales with automatic tax and payment tracking — cash, card, or digital.
Manage repair jobs start to finish
Open job cards and scan the device label with your phone camera — AI reads the brand, model, serial, and IMEI for you. Assign labour and parts, move jobs through to completion, and convert finished jobs straight into sales receipts with warranty dates applied automatically.
Order parts and track pending stock
Raise part requests from any job or sale — even when the part isn’t in stock yet. Track each line until it’s fulfilled, then finalise with full traceability from order to receipt.
Report and export
Run daily, monthly, or custom reports across all modules. Export to Xero or send summaries to your accountant — one click, audit-ready.
See why repair shops are switching to PettyLogs — free to start, no card needed.
Scan a Label. Skip the Typing.
Your phone camera is the fastest way to log a device. Point, snap, done — AI handles the rest.
Snap a Photo
Open any repair job and tap the camera icon. Take a photo of the device label, serial plate, or barcode — works on any phone.
AI Reads the Label
Barcodes are decoded instantly on your device. For printed labels, AI vision extracts the brand, model, serial number, and IMEI — even from worn or angled stickers.
Auto-Fill & Match
Scanned details populate the job card automatically. If the device already exists in your system, PettyLogs matches it to the customer and their repair history.
Grow Your Catalogue
New brand or model? AI suggests catalogue entries you can create in one tap — no separate setup, no switching screens.
PettyLogs vs Spreadsheets vs Accounting Software vs POS Systems
Why repair shops and service businesses need a purpose-built operations platform that includes checkout, but goes far beyond a basic POS.
| Feature | PettyLogs | Spreadsheets | Accounting software | POS systems |
|---|---|---|---|---|
| Repair job & job card management | — | — | — | |
| AI label scanning from phone camera | — | — | — | |
| IMEI & serial number tracking | — | — | — | |
| Digital cash book with live balance | — | — | ||
| Automatic tax on receipts | — | |||
| Parts catalogue & ordering (pending stock) | — | — | — | |
| Multi-branch sales & locations | — | — | ||
| Built for repair shops, service businesses & retail | — | — | — | |
| Customer portal — track repairs & receipts by email | — | — | — | |
| Daily transaction logging & receipt generation | — | |||
| Feeds clean data to your accountant (Xero export) | — | — |
Repair & Service Management Features
Instant Digital Receipts
Print professional receipts for every transaction, job, or sale. Replace paper books with searchable, always-backed-up digital records.
Tax & Pricing Engine
Automatic tax calculation across sales, services, and parts. Configure your tax rate and let PettyLogs handle the maths on every receipt.
Comprehensive Reporting
Daily, monthly, or custom-range reports across all modules. Export to Xero or share with your accountant in seconds.
AI Label Scanning
Point your phone camera at a device label — AI reads the brand, model, serial, and IMEI for you. No manual entry, no typos.
IMEI & Serial Tracking
Record IMEI and serial numbers on products and repair jobs. Every device has a complete history from sale to service.
Warranty Management
Set warranty durations per product type. Know which jobs and products are still under warranty at a glance.
Parts ↔ Sales Integration
Part requests flow directly into sales line items. Pending-stock items are tracked until fulfilled, with full traceability.
Multi-Branch & Multi-Location
Sell products across branches and locations. Each location has its own cash points; role-based access for managers, cashiers, and technicians. Reports roll up across the whole organisation.
Cloud-Based & Always Accessible
Access every module from any device. Data is encrypted, automatically backed up, and available wherever your team works.
Customer Portal — My Purchases
Customers create a free account to track repairs, view receipts, and see balances across every PettyLogs shop — all linked to their email. Push notifications when their device is ready.
Still Using Paper Receipt Books?
Running a repair shop, service centre, or multi-branch business shouldn’t mean drowning in paper and spreadsheets. If this is your reality, you’re not alone:
- Receipt books lost, damaged, or illegible — and the accountant is asking for last quarter
- Repair jobs and parts usage don’t match what you actually charged or banked
- Tax worked out by hand on every sale — slow, error-prone, and a compliance risk
- IMEI and serial numbers in a notebook that’s gone missing when you need it
- Parts “ordered” by word of mouth with no idea when they’ll turn up
- Month-end reconciliation from memory and scraps of paper
- Hours spent building summaries your accountant could have had in one click
PettyLogs puts every transaction, job, part, and receipt in one place — connected, searchable, and backup-safe. Your full business history is one report away, any time, from any device — and ready for your accountant when they need it.
- No credit card required — free plan stays free
- Cancel paid modules anytime — no lock-in
- Your data is always exportable
Every Receipt. Every Job. Every Part — One Platform.
Join repair shops, service businesses, and multi-branch teams that have replaced paper and spreadsheets with one connected system. Get your first receipt in under 5 minutes — no credit card required.
Frequently Asked Questions
What is PettyLogs?
PettyLogs is a business operations platform for repair shops, service centres, and multi-location businesses. It connects transactions, receipts, repair jobs, parts, customer history, and reporting in one system, but it is not accounting software.
How do repair jobs work?
Open a job card, scan the device label with your phone, add notes, labour, and parts, then move the repair through to completion. When the job is done, convert it into a cash sale receipt with full traceability.
How does parts ordering work?
Raise a part request from a repair job or cash sale, even if the item is not yet in stock. PettyLogs tracks it with pending-stock status until it is fulfilled, with clear traceability from request to receipt.
Does PettyLogs track IMEI and serial numbers?
Yes. IMEI and serial numbers can be linked to products, repair jobs, and sales, giving you a full history for each device.
How does tax work in PettyLogs?
Set your tax rate once per organisation and PettyLogs calculates it automatically on sales, receipts, parts, and labour where needed.
What are the Digital Cash Book and the Company Cash Book?
The Digital Cash Book handles day-to-day transactions and live balances. The Company Cash Book keeps internal movements separate, while both still feed the same reporting.
Can PettyLogs export to Xero?
Yes. PettyLogs exports transaction summaries and financial reports to Xero so your accountant gets clean, audit-ready data.
Does PettyLogs support multiple branches and users?
Yes. Each location can have its own cash points, users, and permissions, while reporting can stay separate by location or roll up across the organisation.
How does AI label scanning work?
Snap a photo of the device label and PettyLogs reads the brand, model, serial number, and IMEI into the job card automatically.
Do I need a credit card?
No. The Digital Cash Book is free forever, and the demo does not require a card either.
Is PettyLogs really free?
Yes. The Digital Cash Book is free forever, including up to 5 users, 1 branch, and 1 cash point. Add paid modules only when you need them.
Can I track my repair or view my receipts as a customer?
Yes. My Purchases lets customers track repairs, view receipts, check balances, and get notified when a device is ready.
Do I need to register an organisation to use PettyLogs?
No. You can create a free account just to use My Purchases, and register an organisation later if you want to run your own business on PettyLogs.
Is PettyLogs accounting software?
No. PettyLogs is operations software for running the business day to day, while still feeding clean data to your accountant through reports and Xero export.
How is PettyLogs different from a POS system?
It handles POS-style sales, but also manages the workflow around them: repair jobs, parts ordering, device history, cash book activity, multi-branch operations, and customer tracking.