Repair Shop Management Software
Repair Shop Management Software Jobs, Parts, Warranty and Scheduling
Repair shop software for phone, appliance and vehicle repairs, from intake to handover. Keep job status, appointments, photos, parts, warranty and numbered receipts together for your team, with every recorded payment going into the cash book. AI label scanning and device history help you identify returning items. Start with the free digital cash book; add the paid Repairs module for repair workflows, including Cash Sales and Reporting.
Built for Real Repair Shops
PettyLogs is designed for the way repair shops actually work. Instead of juggling a till, a notebook, WhatsApp photos, and separate spreadsheets, your team can manage the full repair process in one system.
You can capture label photos, defect photos, intake condition, completed work, warranty chit images, warranty invoices, and other evidence directly inside the job. When the same phone, vehicle, or appliance comes back again, carry-over images and warranty context are already there. Choose your business category at setup and PettyLogs adjusts terminology throughout — Device vs Vehicle, IMEI vs Licence Plate, Brand vs Make, and more. The Customer Devices register keeps every unit in one searchable list — from cash sales, repair intake, or manual registration — so you can open history or start a new repair in one click. Mark jobs finished to print a collection report; each payment recorded auto-generates a numbered receipt in the cash book. Customers track repair status in My Purchases and print collection reports listing every payment receipt when their email is on the job.
Still Running Your Repair Shop on Paper?
If any of these sound familiar, you are not alone — and there is a better way:
- Receipt books going missing when the accountant asks for last quarter
- Serial numbers, IMEIs, or VINs in a notebook — impossible to find when a customer calls
- Damage photos, label photos, and warranty proof scattered across phones or WhatsApp
- Repair jobs and parts usage that do not match what you actually charged
- Warranty decisions made from memory because expiry dates and void reasons are not tracked
- Tax calculated by hand on every sale — slow and error-prone
- Parts ordered by word of mouth with no tracking from request to delivery
- Month-end reconciliation from memory and scraps of paper
PettyLogs keeps the whole repair history together: jobs, parts, receipts, warranty details, and photos. Everything stays searchable, backed up, and easy to find when a customer comes back or an accountant asks questions.
Key Features
Repair Job Cards
Open a job card, scan the label plate or VIN sticker with AI, record the fault, add notes, assign labour and parts, and book an appointment on the job. Raise a part request from the job, including when the part is still pending stock, and move the repair from intake to handover.
Repair Scheduling and Appointments
Book an appointment linked to a repair job and assign staff or other resources. Plan the work in day, week, month or agenda views, and print a day sheet for the team. Scheduling is available with Cash Sales, which is included in Repairs.
Repair Work for Teams
Invite colleagues with role-based access so they can work from shared customer, repair and payment records. Keep job details available at your business locations, with appointments assigned to the staff or resources doing the work.
Repair Photos & Evidence
Keep evidence on the job. The label, the device photo, the warranty chit, and the warranty invoice stay with the unit and return on the next repair, including when a different customer brings it in. Fault photos, intake condition, and completed work stay on that job.
Warranty Tracking & Documents
Track whether a repair is under warranty, record expiry or void status, and attach warranty chit or invoice images directly to the job for future disputes or repeat visits.
AI Label Scanning
Point your phone at a product label or VIN plate. AI suggests make, model, and serial or VIN, and it can miss, so you check before saving. The licence plate is typed.
Identifier & History Tracking
Every item keeps a clear history from sale to service — serial, IMEI, VIN, or licence plate depending on your shop. The Customer Devices register lists units from cash sales, repair intake, and manual entry — searchable when a customer calls back.
Digital Receipts & Tax
Mark jobs finished to print a collection report for handover. Each payment recorded auto-generates a numbered tax receipt in the cash book. Customers track repair status in My Purchases and print collection reports listing every payment receipt when their email is on the job.
Free digital cash book, and no card to start. Paid modules are a time-limited trial, and keeping them needs a card.
- No credit card required — free plan stays free
- Cancel paid modules, and access continues until the end of the current billing period
- Your data is always exportable
Start Managing Your Repair Shop Today
Start free with the digital cash book. Add the Repairs module when you are ready for job cards, parts ordering, and tax receipts — it includes Cash Sales and Reporting.
Want to see everything PettyLogs offers? Visit the full platform overview