Auto Workshop Software With VIN Tracking & Job Cards
The VIN is scanned from the plate and the licence plate is typed. AI can miss, so you check before saving. Manage service jobs, diagnostics, and repairs from intake to receipt. Organise parts by function, capture vehicle photos, and issue tax-ready receipts — built for garages and auto workshops. Start free with the digital cash book; add the Repairs module for job workflows (includes Cash Sales and Reporting).
Built for Garages & Auto Workshops
Open a job when the car comes in, keep the VIN, plate, fault, labour, and parts on one card, and hand the customer a proper receipt when they collect.
Scan the VIN sticker with your phone, type the licence plate, and write down the fault. Add the labour and the parts you fitted — brakes, electrical, fluids, whatever the job needs — and follow it from intake to handover. When the job is finished, print a collection report. Each payment gets a numbered tax receipt in the cash book. If the customer's email is on the job, they can check the status and print the report with every receipt listed.
Still Running Your Workshop on Paper & WhatsApp?
Garages lose time and money when job details live in notebooks, photos on personal phones, and receipts in a separate till:
- VIN numbers scribbled on job sheets — impossible to find when a customer calls about warranty
- Licence plates not linked to service history across repeat visits
- Damage photos scattered across technicians' phones or WhatsApp groups
- Parts ordered verbally with no trail from request to fitment to invoice
- Service jobs and parts usage that do not match what was actually charged
- Tax calculated by hand on every sale — slow and error-prone at the counter
- Month-end reconciliation from memory and scraps of paper
PettyLogs keeps every vehicle's full history together — VIN, licence plate, jobs, parts, receipts, warranty details, and photos. Everything stays searchable, backed up, and ready when a customer returns or your accountant asks questions.
Key Features
AI VIN Plate Scanning
Photograph the VIN plate. AI suggests make, model, and VIN, and it can miss, so you check before saving. The licence plate is typed.
Vehicle Job Cards
Record the fault, add notes, assign labour charges, attach parts, and track job status from intake through to collection.
Vehicle Photos & Evidence
Capture VIN plate shots, damage before/after, intake condition, and completed work in a dedicated Photos tab. The plate or label, the device photo, and the warranty papers stay with the unit. Fault photos stay on that visit.
Functional Parts Catalogue
Organise parts by function — body parts, electrical, interior, consumables — separate from vehicle makes and models in your model catalogue.
Warranty Tracking
Track warranty status per job, record expiry or void reasons, and attach warranty chit or invoice images for future disputes.
Digital Receipts from Completed Jobs
Mark jobs finished to print a collection report for handover. Each payment recorded auto-generates a numbered tax receipt in the cash book. Customers track repair status in My Purchases and print collection reports listing every payment receipt when their email is on the job.
Free digital cash book, and no card to start. Paid modules are a time-limited trial, and keeping them needs a card.
- No credit card required — free plan stays free
- Cancel paid modules, and access continues until the end of the current billing period
- Your data is always exportable
Start Managing Your Auto Workshop Today
Start free with the digital cash book. Add the Repairs module when you are ready for vehicle job cards, parts ordering, and tax receipts — it includes Cash Sales and Reporting.
Want to see everything PettyLogs offers? Visit the full platform overview