Auto Workshop Software With VIN Tracking & Job Cards
Manage service jobs, diagnostics, and repairs from intake to receipt. Scan VIN plates with AI, track licence plates, organise parts by function, capture vehicle photos, and issue tax-ready receipts — built for garages and auto workshops. Start free with the digital cash book; add the Repairs module for job workflows (includes Cash Sales and Reporting).
Built for Garages & Auto Workshops
PettyLogs speaks your language — Vehicle instead of Device, Make instead of Brand, VIN instead of serial number. Set your business category to Auto Workshop at setup and every job card, catalogue screen, and customer email uses workshop terminology automatically.
Open a job for a vehicle, scan the VIN sticker with your phone camera, enter the licence plate manually, log the fault, attach labour and parts from a catalogue organised by function (body parts, electrical, consumables — not car body styles), and move the job from intake to handover. Vehicle photos carry over when the same car comes back. Mark the job finished for a collection report; each payment auto-generates a numbered tax receipt in the cash book. Customers track repair status in My Purchases and print collection reports listing every payment receipt when their email is on the job.
Still Running Your Workshop on Paper & WhatsApp?
Garages lose time and money when job details live in notebooks, photos on personal phones, and receipts in a separate till:
- VIN numbers scribbled on job sheets — impossible to find when a customer calls about warranty
- Licence plates not linked to service history across repeat visits
- Damage photos scattered across technicians' phones or WhatsApp groups
- Parts ordered verbally with no trail from request to fitment to invoice
- Service jobs and parts usage that do not match what was actually charged
- Tax calculated by hand on every sale — slow and error-prone at the counter
- Month-end reconciliation from memory and scraps of paper
PettyLogs keeps every vehicle's full history together — VIN, licence plate, jobs, parts, receipts, warranty details, and photos. Everything stays searchable, backed up, and ready when a customer returns or your accountant asks questions.
Key Features
AI VIN Plate Scanning
Point your phone at the VIN sticker or compliance plate — AI reads make, model, and VIN. Licence plates are entered manually on the job card.
Vehicle Job Cards
Record the fault, add notes, assign labour charges, attach parts, and track job status from intake through to collection.
Vehicle Photos & Evidence
Capture VIN plate shots, damage before/after, intake condition, and completed work in a dedicated Photos tab. Photos carry over when the same vehicle returns.
Functional Parts Catalogue
Organise parts by function — body parts, electrical, interior, consumables — separate from vehicle makes and models in your model catalogue.
Warranty Tracking
Track warranty status per job, record expiry or void reasons, and attach warranty chit or invoice images for future disputes.
Digital Receipts from Completed Jobs
Mark jobs finished to print a collection report for handover. Each payment recorded auto-generates a numbered tax receipt in the cash book. Customers track repair status in My Purchases and print collection reports listing every payment receipt when their email is on the job.
Free digital cash book — no credit card, no expiry. Add modules when your business is ready.
- No credit card required — free plan stays free
- Cancel paid modules anytime — no lock-in
- Your data is always exportable
Start Managing Your Auto Workshop Today
Start free with the digital cash book. Add the Repairs module when you are ready for vehicle job cards, parts ordering, and tax receipts — it includes Cash Sales and Reporting.
Want to see everything PettyLogs offers? Visit the full platform overview